This is the dullest route on the storefront and the one whose absence closes companies. Nine items reaching the machines under desks, the thing humming in a cupboard, the guests on your hypervisor, and the cloud accounts that hardly anybody protects because a recognisable logo makes them feel handled already.
Begin by counting whatever you would otherwise rebuild by hand. A laptop with a standard image and nothing stored locally may only want folder history. A server carrying the job files and the database wants the entire machine, and it wants an engine aware copy rather than a picture taken halfway through a write.
The storage allowance is shared out across your whole account, so one greedy machine borrows headroom from the modest ones instead of hitting a private ceiling at the worst possible hour. That opening pass goes through everything once and is honestly slow. Afterwards, only differences travel.
Your tenant stays up because Microsoft keeps it up. What Microsoft will not do is hand back a mailbox a departing employee emptied, once its retention has lapsed, and that period runs out sooner than most people expect. N-able Cove holds a copy on the Microsoft side. Dropsuite holds Google Workspace, the accounting file, and the Entra ID directory.
The directory catches people out most. It is the keyring for everything else, hardly anybody keeps a record of how it was arranged, and restoring a group to Monday's shape without one is a long and joyless afternoon.
Each figure here is pulled out of the billing service as this page opens. Load a line now and it waits in the bag until you have finished reading.
The cheapest copy worth having. N-able Cove keeps successive versions of the folders holding live documents on a Windows desk, with four weeks of history behind them. It will not rebuild a machine and we do not market it as though it would.
| Carried on | N-able Cove agent on the Windows workstation |
|---|---|
| Covers | The folders you nominate. The machine itself is out of scope |
| Held in transit | Four weeks of history, held in the Cove vault |
| Postmarked by | The backup schedule set at rollout |
| Signed for | One Windows workstation, one line, one monthly rate |
An entire machine, captured, so a dead laptop becomes an afternoon rather than a fortnight of rebuilding. The allowance is shared out across your account, which means one greedy machine borrows headroom from the modest ones instead of hitting a private ceiling.
| Carried on | N-able Cove agent on the workstation |
|---|---|
| Covers | Windows, macOS, and Linux workstations, whole machine |
| Held in transit | A 500 gigabyte Cove allowance per item, drawn from one pool |
| Postmarked by | The backup schedule set at rollout |
| Signed for | One workstation, one line, one monthly rate |
Boxes on the floor, with the database engines handled properly instead of photographed mid write. Two terabytes of allowance per item, which covers most of the file and application servers a small business is actually running.
| Carried on | N-able Cove agent on the physical server |
|---|---|
| Covers | Servers running on iron, Windows or Linux, databases included |
| Held in transit | A two terabyte Cove allowance per item, drawn from one pool |
| Postmarked by | The backup schedule set at rollout |
| Signed for | One physical server, one line, one monthly rate |
Guests get the identical treatment. Count the servers you would otherwise rebuild, not the hosts they are parked on this month, because guests move about and the number worth billing is the one that outlives a migration.
| Carried on | N-able Cove agent inside the virtual server |
|---|---|
| Covers | Windows and Linux virtual guests, including databases |
| Held in transit | A two terabyte Cove allowance per item, drawn from one pool |
| Postmarked by | The backup schedule set at rollout |
| Signed for | One virtual server, one line, one monthly rate |
An untested backup is a promise nobody has ever collected on. This line brings the copy up on a cycle, confirms it runs, and files the evidence. That evidence is the part an auditor asks for and the part most companies find they never kept.
| Carried on | N-able Cove recovery testing against an existing backup line |
|---|---|
| Covers | Protected systems you nominate for verification |
| Held in transit | Test results and recovery evidence retained for audit |
| Postmarked by | The verification cycle agreed at rollout |
| Signed for | One protected system, one line, one monthly rate |
Your tenant stays up because Microsoft keeps it up. What Microsoft will not hand back is the mailbox a departing employee emptied once its retention has lapsed, and that period runs shorter than most people expect. N-able Cove keeps the copy, taking in the mailboxes, the collaboration sites, the personal drives, and the channel history.
| Carried on | N-able Cove, attached to your Microsoft 365 tenant |
|---|---|
| Covers | Mail, collaboration sites, personal drives, and channel history |
| Held in transit | A one terabyte Cove allowance per licensed seat, from one pool |
| Postmarked by | Scheduled tenant runs, several times a day |
| Signed for | One licensed user, one line, one monthly rate |
Identical reasoning, Google side. Dropsuite keeps mail, contacts, calendars, task lists, and whatever is sitting on the drive, then returns any single one of them when somebody needs precisely one thing back.
| Carried on | Dropsuite, attached to your Google Workspace domain |
|---|---|
| Covers | Mail, contacts, calendars, task lists, and drive files, per licensed seat |
| Held in transit | Archived copies retained in the Dropsuite platform |
| Postmarked by | Scheduled domain runs, several times a day |
| Signed for | One licensed user, one line, one monthly rate |
Your accounts sit inside an application you do not control, and one careless import can rearrange a year of them in about a minute. Dropsuite keeps a running copy of the company file and puts the way back behind a single button.
| Carried on | Dropsuite, attached to your QuickBooks Online account |
|---|---|
| Covers | One QuickBooks Online company file |
| Held in transit | Continuous copies retained in the Dropsuite platform |
| Postmarked by | Continuous, following changes as they are made |
| Signed for | One company file, one line, one monthly rate |
A directory is the keyring for everything else, and hardly anybody keeps a record of how theirs was arranged. Dropsuite watches Entra ID for change and holds that arrangement without a retention limit, so a group somebody emptied on Tuesday can be returned to its Monday shape.
| Carried on | Dropsuite, attached to your Entra ID directory |
|---|---|
| Covers | How the directory is arranged: users, groups, roles, policy objects |
| Held in transit | Arrangement history kept without any fixed cutoff |
| Postmarked by | Change monitoring in near real time |
| Signed for | One tenant, one line, one monthly rate |
Copies are arithmetic plus honesty about time. This is what these items do and do not undertake.
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